How to Choose the Best Equipment Management Software

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operator on a construction site with heavy equipment

Bringing equipment on the jobsite comes with a lot of responsibilities. You have to manage equipment usage, maintain them (hello, maintenance costs), and give proper safety training to your workers.

Based on these thoughts alone, equipment isn’t easy to track—and pen and paper just makes it even harder. After all, shuffling through loose papers and interpreting handwritten notes takes time. And time is precious when you’re trying to maintain a project’s schedule and budget.

Here’s how equipment management software can help you manage and maintain equipment more efficiently.

What Is Equipment Management Software?

Equipment management software gives you clearly documented insight into your heavy equipment usage.

Heavy equipment includes:

  • Forklifts
  • Diggers
  • Loaders
  • Excavators
  • Backhoes
  • Dragline Excavators
  • Bulldozers
  • Graders
  • Wheel Tractor Scrapes
  • Trenchers
  • Crawlers
  • Managing equipment isn’t as simple as knowing where everything is. You also need to know how often your heavy equipment is being used at work.

    With software, you can easily track and manage all your assets in one place. Most come with a field app, too—meaning your crews use a mobile device to document equipment usage as they work. Technology makes equipment tracking easier (and faster) than ever.

    construction forklift on the job site

    Why Is Equipment Management Important?

    Equipment management helps you plan for better safety. And, according to the Occupational Safety and Health Administration (OSHA), better safety leads to better productivity.

    OSHA states that common workplace hazards in construction are:

  • Falling from rooftops
  • Unguarded machinery
  • Being struck by heavy construction equipment
  • Electrocutions
  • Silica dust
  • Asbestos
  • You can use asset tracking software to easily track when something needs maintenance work faster—and complete a work order to fix it. Then, you’ll be able to effectively schedule maintenance activities, like preventive maintenance or fleet maintenance. All so you can keep your workers safe on the jobsite (and minimize downtime).

    Equipment maintenance costs and rental costs also add up fast. By having real-time visibility into your equipment usage, you can avoid extra costs to do more efficient work—and maintain (or even improve) your project quality. Knowing which project your equipment is on, as well as if it’s currently in use, can help you plan better and optimize your equipment usage across all projects.

    In short, asset management can help you save time and money on projects.

    What Are the Best Software Features for Equipment Management?

    When choosing equipment maintenance software, maintain a list of your must-have features. Doing this research beforehand will help you manage and compare your options easier.

    We recommend looking for equipment software that:

  • Is user friendly
  • Is worth the price for your specific needs
  • Has a mobile app for the field
  • Gives you real-time insights
  • Stores your equipment data online (so you can access it anytime, anywhere)
  • And don’t forget—your field crews are your biggest assets. In your search for the perfect equipment software, be sure to involve them from the start.

    Your workers will have a different perspective on how easy to use (or not) your potential equipment tracking software is. Because they’re the ones logging the important jobsite data, it’s crucial to get their stamp of approval. Especially since their flow of work will change over time, too.

    Showing them you care about their opinions—and make choices with them in mind—will build team confidence and motivation. It can even pave the way for career and leadership development.

    Get Started With Raken’s Equipment Tracking Feature

    Raken makes it easy to keep track of all your heavy equipment usage. With tools like production tracking, equipment logs, custom checklists, and toolbox talks, we’ll help you find ways to save time and money—all while improving your quality of assets.

    Schedule a demo with us today (we’ll even let you try it yourself with a 15-day free trial).