Communicating Construction Project Delays with the Office

By Jack | Posted on

In the grand scheme of life, it's common knowledge that when small problems compile, they can quickly turn into a big beast of an issue. Whether it be the accumulation of dishes in the sink or problems in a car, construction project delays are no different. The accumulation of issues and delays on a jobsite can stack up really fast and if they aren't tackled quickly, bad things start to happen.

Compiled construction issues turn into problems that can potentially derail a project, pushing completion dates back and upping the cost of the project. So how do you completely avoid these problems from happening? It starts by looking at the roots of the problem, where the back-up begins.

Mo' Paper, Mo' Problems

No, I don't mean cash in the stache, bills in the bank, or cheese in the chimney... I'm talking about paper daily reports on the construction site. Construction project delays are documented and communicated through daily reports which are sent off to the site's general contractor superintendent at the end of the day. Every day, the general contractor superintendent receives two, three, or more daily reports from subcontractors and has to manually decipher and compile them all into one mega report.

Double entry in this reporting process is clunky, takes up a lot of time, and can be a lot like playing the telephone game. Often times, information is missed, not communicated accurately, or is illegible to begin with.

construction project paper delays

When these daily reports stack up, it gets difficult to identify and give attention to every single issue that arises for each subcontractor. That is if the superintendent even has enough time and energy to carefully look through each daily report and pinpoint issues that need to be taken care of. Just think about piles of paper on your desk after a long day managing a jobsite... it's really difficult and unmotivating to sit down and tediously sift through messy reports to try and catch issues and monitor construction delays.

Some days on a construction site may see no issues, some may see handfuls. What's important isn't necessarily the issues themselves, but the timeliness in which they are communicated. With a traditional pen and paper process of reporting, efficiency is compromised, issues turn into delays, and problems arise.

The good news is that there is a simple way to transform the entire process of communicating and dealing with construction delays...

Connect the Field and the Office to Communicate Project Delays

The simple and easy cure for this problem of communicating and managing construction delays is to see issues as they arise in an organized and urgent fashion. It's extremely difficult to pull this off with a pen and paper process, so let's think outside the parchment. What if I told you that you can receive delay notifications and manage them in real-time on a mobile device from the palm of your hand as you walk around on the jobsite?

We live in the day and age of technology. It is here to help and it's important to take advantage of it, especially when it is so easy to use.

Managing delays is all about discovering them on time and this is where the communication comes in. Construction delays can happen for a multitude of reasons, but they can all be communicated effectively and are easy to find with Raken. Some common reasons for construction project delays include miscommunicated information, weather delays, material delays, insufficient manpower, and all other kinds of other reasons.

communication with project delays

Construction delays due to weather can be especially frustrating because of our inability to control mother nature, but with technology, we have insights into weather reports and that information can be automatically captured in daily reports.

There's no more sitting down at the end of the day to sift through various types of daily reports from various subcontractors to try and find any issues or delays that they may have had on site that day. Raken helps you discover these issues or delays in real-time and streamlines the communication process.

When you receive daily reports from the site, you will be notified of any delays that happened for the day. During the day, when a delay is submitted, you will be able to see it in real-time through the dashboard and insights tab in Raken on either desktop from the office or on mobile from the field. This allows you to drill-down what problems arise on your jobsite and attack the issue before it sets the project back.

Like Construction Project Delays, It All Adds Up

It only makes sense to be learning about project hiccups and delays as they happen, but it's just not easy or even realistic with pen and paper processes. Whether it be a large-scale commercial project or a residential remodel, construction delays that go unnoticed can seriously derail a project. With Raken, it's easy to communicate and track delays, keeping the job moving on schedule.

Through features like daily surveys, activity, and insights, users can see when delays occurred and pinpoint exactly what happened in order to diagnose the issue and keep the project rolling. Communicating delays efficiently is easy and is key to completing construction projects on time.

Want to try it out for yourself? Let us walk you through a demo of Raken or give it a shot with a 15-day free trial.