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Managing Complex Projects with Technology

By Stephanie | Posted on

New buildings are becoming increasingly high-tech, causing big construction projects to increase in complexity. A superintendent's job has evolved into an extremely multifaceted position, requiring a greater need for computer skills and knowledge than ever before. For those who have been in the industry for decades, it can be a hassle to learn new systems, and sometimes, the software the GC or subcontractor wants supers to use just make projects even more complicated. It's understandable that after using a couple of frustrating software applications, you might be less open minded to the idea that digital project management will actually make your life easier.

However, if the last time you tried a new tech tool was five or ten years ago, you might want to consider trying again. Construction management technology has progressed leaps and bounds in recent years, and has finally begun fulfilling its original purpose: simplifying projects, rather than overcomplicating them. With field-focused solutions now available, supers can save time by collecting data in the field and submitting it instantly--without spending an hour or two in the trailer or office at the end of the day. Managing complex projects with technology helps workers both the field and the office save time and stay organized, and at the end of the day, projects are done faster and with less stress.

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It's a (Concrete) Jungle Out There

When it comes to large-scale builds, we know how crazy it can get on jobsites. From getting all of your subcontractors to submit reports, to conducting toolbox talks, to making sure every crew member stays on task, a superintendent's day is insanely busy. If you're gathering data on paper, that means you have to scan and send everything over to the office at the end of the day. Sometimes, it can be hard to find the subs for their reports, or they leave without handing it to you, so you end up getting them a day or more late -- if at all. When you take photos on the jobsite, you also have to upload and email those over to the office, which adds another step and another space for missing information.

These days, projects require more subs than in the past, because buildings are equipped with new technology that wasn't around twenty or even ten years ago. Smart buildings have software built into their infrastructure that allow certain operations traditionally done manually to be regulated automatically, such as heating and cooling, lighting, shade, and more. This helps with environmental efficiency and also saves facilities crews a bunch of time. However, equipping buildings with smart technology can be a pain for jobsite supervisors, as it adds extra tasks during the build-stage and requires more collaboration and communication between subs that can be difficult to link together. With all of the things you need to take care of in one day, using an outdated project management system that includes multiple, inefficient subsystems isn't really a system at all. It's just a mess.

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Smart Projects Need Smart Software

Now that new buildings are being equipped with modern tech during construction, it just makes sense to also manage complex projects with technology, Jumping aboard the technology train doesn't just make you hip--it makes your job much simpler. Although computers and software sometimes have a bad reputation for complicating processes, the right tool will save you hours a day. Administrative duties can now be done in minutes. By utilizing field management software like Raken, your subs can submit their dailies with the tap of a button, eliminating your need to go find them out on the jobsite. When you automatically receive reports from all your subs, you can effortlessly collate them into one report, and the folks in the office get a professional, beautiful daily report that took you a fraction of the time to deliver.

Staying organized used to mean spending extra time finding all your various papers, placing them into a folder or binder, or scanning and storing them into a folder on the computer. While your documents are easier to access after going through that process, it’s still much faster to just have all of them stored digitally straight from the get-go. When you use software that offers both mobile and desk solutions for field management software, documents can be collaboratively entered and kept in one neat, searchable project. By managing complex projects with technology, you have no clutter and no stress, just simple streamlined organization.

Complexity Doesn't Have to Mean Confusion

In only the last decade, construction projects have become more complicated due to the adoption of new technology. However, complex projects don't need to induce anxiety. With modern technology, it's actually easier than ever to tackle projects of any size or level of complexity. Construction management software is evolving just as quickly as the technology implemented within new building infrastructures, so now is the time to join the digital workforce. The rapid pace at which technology has advanced has brought the convenience of smartphones onto the jobsite.

With easy-to-use software that is accessible by mobile phone, there's no reason to shy away from technology any longer. You can submit documents in a flash, and they'll automatically be stored into the project's database, so you get to focus on important tasks while technology does all the admin work for you. Organization is simple - and with less room for human error, you can be confident that all the reports and records you need are exactly where they should be, regardless of how many different items you need to deal with. Managing complex projects with technology means that you gain back valuable time, maintain better organization, and keep a solid flow of communication with the office.

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