By Stephanie | Posted on
We often associate our smartphones with trouble. Whether they distract us from our work, or we accidentally send a text to the wrong person, it's true that we can occasionally let our devices get the best of us. However, smartphones can also be incredibly useful. Lost? Look up directions. Hungry? Find the nearest restaurant. Can't remember the name of that one movie? Look it up! Even in the construction industry, modern technology is finding its place, and smartphones are becoming increasingly useful for collecting data, assisting with communication, and even avoiding litigation.
In addition to the convenience factor, construction software is actually assisting businesses in protecting themselves from litigation. Although the older systems of storing documents in binders or filing cabinets aren't entirely useless, there isn't a great backup once papers get misplaced or thrown out. Then, when the time comes to produce a report or time card for proof during a dispute, finding one specific piece of documentation can be close to impossible.
Think about how much easier that process would be if you could just search the name and date of the document you're looking for and have it instantly pop up. With modern construction technology, you can create and store files all in one place, with an easily searchable database for all of your needs. In addition, before there is even a need to search for documentation, there are applications and softwares available that facilitate communication and help ensure compliance and safety, so some disputes are avoided altogether.
Making the Switch
The hardest part about adopting modern construction technology is choosing to make the switch. While the new solutions seem useful, it's difficult to say goodbye to methods that you've been using since the beginning of your career. When looking at investing in construction software, it's key to consider what processes you want to replace, how the software will change certain workflows, and what benefits it can provide. One of the best perks of going digital is that records are significantly easier to access through a searchable database than with the old-fashioned way.
If you've researched software, you've probably seen the phrase "cloud-based" thrown around a lot. All that means is that no matter where you are, or what device you use, you can view all of your project documents via the internet. Unlike the old days, when all your files would get lost in the ether if a computer were to crash, if you use a cloud system, nothing is erased unless you manually choose to delete it, which can really come in handy when a problem comes up about a project that was finished months or even years ago.
Yeah, the cloud sounds good - but it means changing up the data entry routine you've been doing for years. This may seem unnecessary, as the systems you're used to haven't stopped working. But if you think about what you can gain from ditching the manual methods for the upgraded, digital version, switching seems like a no-brainer. Not only can you save yourself a ton of time, but you also can avoid litigation by using construction technology. With information entered straight into your software, you avoid double-entry, and the risk of transferring data incorrectly decreases tremendously. This means that in case of disputes or disagreements, you can quickly pull up evidence with the confidence that it was entered correctly.
Easy Does It
It can be tricky to know which software to go with, and just like everything else in 2019, there's a ton of seemingly great options to choose from. The thing is, many programs were designed with folks in the office in mind, but they weren't all created to be helpful in the field, and the field functions are over-complicated and ineffective. Luckily, you can choose a solution that is just as useful for individuals working on jobsites as they are for those who work from desks. Otherwise, you'll be back at square one: having no choice but to store paperwork in binders, which delays the office from accessing records, and causes arguments regarding project progress.
By finding a product that's easy for workers in the field to use while on-the-go, the company will get exponentially more value out of their purchase - especially when you factor in using construction technology to avoid litigation. Getting information sent straight from the field to the office maintains an open flow of communication, and some issues can be taken care of before disputes even arise, which can save companies millions of dollars per year.
That's where a tool like Raken comes in to play. Raken is designed to make field management easier for everyone involved, while also improving the quality of reports, summaries, and more. When you use Raken to record data from the field, as soon as you enter information into your smartphone, it gets stored in the cloud, and the office is immediately notified of any delays, changes, or problems. The bridge that Raken creates eliminates a large margin for error - all data entered, sent, received, and stored is exactly the same. With multi-step manual processes, a quick typo or missing page can create a domino effect of disaster later down the road.
Save Yourself from Litigation
If anything, using construction technology to avoid litigation goes beyond preventative measures: it serves as the ultimate backup plan. Keeping all the information from a project in one centralized location stored on the web helps you get your ducks in a row in case of a future legal dispute. By having the ability to instantly search and find documentation, signatures, photos, and more, you can refute false claims before they get out of hand. With paper filing systems, it can be weeks before the right document is found, and by that point, there are likely going to be lawyers involved.
It's true that legal disputes plague the construction industry, but with the right tools, you can tackle the beast before it gets to you. When you use your smartphone to assist you on the jobsite, the data you record is accurate, helpful, and safely stored in the cloud for any future needs. In an age where the best and most modern software is accessible for everyone, do yourself a favor and start using construction technology to avoid litigation.