How to Write a Daily Construction Report That Matters
By Nathan | Posted on June 16th, 2016
While most people don't go into the construction field to do lots of paperwork, there's no escaping the fact that for some employees, it's a regular part of the job. Project superintendents, for example, usually find themselves tasked with writing the daily construction report (DCR). This report is admittedly not an assignment in pleasurable creative writing. But there's no denying its importance to the success, and even the legality, of a construction project. These construction daily log forms contain information that has long been required for Federal projects. Increasingly, state and municipal governing bodies are calling for it, too. And in addition to providing required information, a daily report can:
- chronicle the progress and delays of a project
- be used as notification of safety warnings and other problems found at sites
- serve as evidence in litigation cases
But while a superintendent won't deny that this report is both necessary and useful, there are only so many hours in the working day. In the past, given all of the important site tasks that are part of a superintendent's daily duties, report writing often got put on the back burner. Sometimes, reports were often transcribed by administrative office staff based on a superintendent's field notes. This sometimes resulted in delayed and incomplete reporting.
Fortunately, with new advances in digital technology, daily reporting software is available to construction superintendents. This means that daily reports can be done much more quickly, are much more legible, and best of all, can be completed in a variety of locations with mobile devices. The Raken daily reporting app for example, allows superintendents to complete reports in ninety minutes or less in real time, using industry standardized fields. So knowing that Raken provides an easy to complete, professional report, what should superintendents include in it to make sure that it's a report that matters?
Keys to a good daily construction report
1. Company LogoThis gives clients a professional impression of the firm, and helps them to remember the firm for future projects. In addition to the company name, make sure that pertinent contact information goes here as well.
2. Safety And Weather Condition InformationIn addition to report fields to accommodate this information, Raken can issue warnings on both over devices as well.
3. Site "Housekeeping"Apps like Raken can be used to add files to daily reports that contain information on project numbers, deliveries, manpower and other pay issues affecting both staff and subcontractors.
4. General NotesLess is more? Not in a construction report, where it could have legal importance, or even be potentially lifesaving. Even the mundane should be chronicled in a report.
5. Photos And MoreA picture is worth a thousand words in terms of site safety and progress, but it's time for superintendents to stop monkeying around with polaroids and tape. Raken's app allows for both video and photo management.
Here's an example of what a proper construction daily report should look like: