Creating daily reports for construction is one of the most important parts of the job for any contractor. Not only do they keep you up-to-date with project progress and delays. They also protect you and your company from expensive litigation—and inform owners and management about everything happening on a construction site.
Creating a construction daily report isn’t that easy, though. Recounting specific incidents, teams, delays, deliveries, or weather fluctuations can be extremely hard after a long day if you’re relying on your memory or scribbled notes. Plus, if you save your daily report for the end of the day, you’ll need at least an hour to aggregate all the information and send it to the team.
So...how do you send critical updates from the field to the office as efficiently as possible? We’ve compiled some best practices for daily reports—to help you save time and resources.
What’s the Best Way to Create a Daily Report?
Luckily, the days of collecting pen and paper (or even worse, memorized) daily reports are gone. Top construction firms have turned to mobile apps like Raken to capture and share their daily reports—right from their phones. That way, you increase the amount and type of data you can record and improve visibility with the office. When you’re done with your daily report, you can digitally sign it from the field. Then, your report is shared with everyone who needs to see it.
What features make up a good daily report for construction?
Key features that make up a good daily report for construction sites include:
|Daily report feature||Purpose|
|Project info and time stamps||Good construction daily reporting documentation is consistent and organized. Standardize the project and date naming conventions to make it easy to find old reports.|
|Weather reporting||Bad weather? Beautiful day? Weather can impact the work for that day or week—so be sure to record any weather conditions or changes.|
|Work logs||Have a bunch of subs to manage? Make sure to track who was on site and what they did.|
|Notes, issues, and concerns||Something behind schedule? Make notes to explain any project delays.|
|Photos and attachments||Seeing is believing. Did your delivery arrive on time? Snap a photo to prove it.|
|Site safety observations||Safety first. Record any safety issues or concerns, so they can be addressed and improved.|
|Daily survey||Answer all the critical questions for maximum visibility.|
Project info and time stamps
Construction companies deal with a lot of contractors, subcontractors, projects, and locations. That’s why it’s important to capture basic project information like the project name, location, who completed the daily report, and the completion date. Keeping a consistent naming convention across all your projects will save you a ton of time when you have to find a specific daily report.
Weather is an important part of construction and should be recorded every day. Changes to the weather such as rain, snow, or excessive sunlight impact the efficiency of workers—and increase the potential for accidents.
Daily reporting software captures weather conditions multiple times a day. Having the weather directly reported on your dailies lets you and project owners quickly see the impact weather had on the day. Be sure to supplement the weather report with any notes, too.
Work logs are the core of daily reporting. Every day, different subs and workers are on the jobsite. Quickly jotting down which teams were on site, the number of workers they had, the hours they worked, and a description of their work helps you easily track the total number of hours dedicated to specific projects.
From these work logs, you can automatically generate manpower reports to see weekly and monthly trends of your different subs—and the projects they completed.
Notes, issues, and concerns
Uploading photos to your construction app is a great way to visually capture the day’s events. You can snap and attach pictures directly from your phone, so off-site managers can get a better idea of the project’s progress. Late delivery or malfunctioning equipment? This is your chance to make a note about it.
Site safety observations
One of the major benefits of daily reporting for construction is to protect from litigation. In the event of a dispute having detailed, time-stamped daily reports provide a clear snapshot of everything that happened on site for a specific day. Daily reports for construction have the potential to save you thousands in litigation protection.
The site safety observations section is where you should note any safety issueson the jobsite. Taken every day, these observations also let you know if you’re continuing to improve the safety of your work site month-over-month.
Finally, all daily reports for a construction site should include a daily survey. This survey is best when customized to your project needs. Address questions like “Were there any visitors on the site?” or “Did any schedule delays occur?”
Good daily surveys only take a few seconds and allow you to easily skip irrelevant questions for that day.
What’s a good example of a complete daily report?
Bringing it all together, a daily report will look something like this: (Click to expand this daily report example.)
Obviously, not all daily reports will look the same. They're flexible to fit your business needs.
This daily report form example was generated using Raken. Raken also lets you customize the colors of the daily report to match your company’s brand. Personalizing your daily reports is sure to impress upper management.
With Raken, it’s never been easier to create quick, complete, and beautiful daily reports. We've made the best construction daily report app to ensure field reporting is as easy as possible. Our mobile app was also designed with the field (and subs) in mind.
Who creates the daily report?
Typically, depending on the size of the project, a general contractor relies on his or her subcontractors to complete the daily reports for construction sites. Another benefit of using construction software like Raken is that the daily reports from every subcontractor can be combined into a single Super Daily.
The Raken Super Daily allows you to see which subcontractors completed their dailies, what they completed, and more. The subcontractor daily report looks exactly like the general contractor daily report—making a cohesive and standardized format for all reports. All dailies are turned into a single PDF construction report, without any additional work for you.
With Raken’s Segmented Daily Reports, you can also have multiple daily reports per project, per day. You can create custom segments by supervisor, shift, location, and more. After they’re completed, you can either download each segmented daily report separately or one combined PDF. That way, you have even more control over (and visibility on) the details.
Want to create cleaner, more accurate daily reports? With Raken, you can create your first daily report example for your team in minutes. Raken also has digital tools for checklists, toolbox talks, time cards, and production tracking.
Schedule a demo of Raken today. (It even comes with a 15-day free trial.)