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Raken eBooks

Best Practices for Photo Documentation (and Boosting Visibility)

Learn how your construction company can implement best practices for photo documentation.

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1. Why photo documentation matters in construction

A picture is worth a thousand words. When it comes to reviewing construction progress, photos make a big difference alongside reports and field notes.

Photo documentation gives you and your clients a better understanding of how a project is moving along and allows you to better support your field team. Photos help you see:

  • Jobsite updates

  • Active safety protocols

  • High-quality work

Visual historical data also offers enhanced protection from disputes. Photos are solid proof of project events, especially when they include time and date stamps.

Construction management software with photo and video capabilities can take your daily reporting to the next level.

2. How to take good jobsite photos

You don't need to be a professional photographer to take good construction site photos. All you need is a mobile device with a camera and a few handy tips.

For better jobsite photos, focus on three key concepts:

  • Good lighting

  • Good focus

  • Good composition


Make sure it's not too dark or too bright to see the important details.


If your photo is too blurry, try getting closer to your subject and hold your device steady when taking the picture.


The most important part of your jobsite photos should be front and center, and the photo should show enough detail to provide context.

Photo markup

You may also want to consider investing in photo documentation software that provides markup capabilities. With photo markup, you can draw directly on jobsite photos to highlight critical info.


When images aren't enough, video captures a project's scale in even more detail, recording motion and sound. In locations with noise restrictions, this can be crucial for compliance.

3. Photo storage and sharing

The best way to store your photos and video is online in one central location. Construction document management software with cloud storage house all your photos and videos in a single, secure place any permissioned member of the team can access, making it easy to locate and share information.

Here's how the cloud storage process works:

  1. Field crews take photos and videos of the jobsite.

  2. Attachments are uploaded to the cloud in real time.

  3. Office teams access the files on the web as soon as they're uploaded.

  4. Files can be downloaded and sent directly to stakeholders or added to reports and updates.

Photo documentation software that utilizes cloud storage streamlines communication between your field and office teams.

4. Boost project visibility with Raken

Raken helps your field team collect, store, and share data like:

  • Photos (with photo markup)

  • Videos

  • Descriptions/notes

Our easy-to-use construction photo app allows you to capture project progress and share it with coworkers and clients in real time via cloud storage. With automatic time and date stamping, a web gallery with a comprehensive search function, and downloadable reports that include your photos and videos, you'll make the most of this powerful capability.

Raken's photo and video documentation solutions boost the visibility of projects across your entire organization, improving response times and allowing you to make more informed decisions.

Want to add photos to your daily reporting?

Construction worker using photo documentation app on jobsite.


Why Construction Site Photo Documentation is Important

Construction worker using mobile data capture on jobsite.


Mobile Data Capture: How it's Changing Construction

Case Study

Raken for Subcontractors featuring Stonwerk Custom Masonry

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