Saving Time and Protecting Construction Firms with Seamless Daily Reporting and File Storage

Level 10 Construction is a full-service general contractor with offices throughout California, including Silicon Valley, San Francisco and San Diego, with a mission to build at the highest level, consistently providing excellent customer service while delivering quality projects on time and on budget. Using the Raken and Egnyte integration, Level 10 creates and stores daily reports and field documents in a way that saves time, improves visibility of important documentation, and protects them from future litigation.

The Problem

For construction projects of any size, there are numerous stakeholders and countless documents that must be created, organized, filed, and saved. The challenge is to make sure documents are securely and accurately stored and shared with the correct individuals. Of equal importance is ensuring that documents that can protect the general contractor from costly litigation are being created and safely stored.

Due to their frequency and detail, daily reports offer critical back-up in litigation cases. Often, however, daily reports are handwritten, contain inaccurate information from any number of subcontractors, or are sometimes missed entirely. Additionally, they are a time sink.

Level 10 sought a solution to ensure daily reports, subcontractor dailies, files, photos, and videos were collected and shared accurately with the project managers and owners that need to see them. Additionally, they wanted a way to easily sync construction documents to their cloud-based project storage provider, so they could gather all of their important construction documentation in one place.

The Solution

Egnyte and Raken partnered to solve exactly this problem. Level 10 was already utilizing Raken and Egnyte Connect for its daily reporting and cloud storage solutions, respectively. By taking the next step and deploying the Raken and Egnyte Connect integration, the firm was able to sync a project’s Raken daily reports, subcontractors daily reports (Super Daily), files, videos, and photos with its Egnyte Connect project folder. Files now are automatically organized within a clean folder hierarchy, placing all construction documents into one easy-to-access location.


Technology has a major part to play in running an effective organization, and we saw a huge opportunity with Raken," said Dominic Silvia, who leads Level 10's IT department. "The product’s focus on mobile is perfect for our superintendents in the field, making it easy for them to capture important events and communicate them quickly. It's a game-changer for how we use field information in our decision making. And Egnyte Connect’s ability to provide seamless access to our content streamlined our workflows and made our teams more efficient. Integrating Raken and Egnyte so that our daily reports were automatically synced to an Egnyte Connect project folder was a no-brainer.


The one-time integration setup takes seconds and doesn't require a change in behavior for the superintendent logging daily reports. Once they sign their daily report, it's automatically synced to an Egnyte project folder where it's securely stored alongside their other important construction documents.

Benefits

By utilizing this integration, Level 10's daily reports, subcontractor dailies, and photos are now available to all stakeholders involved in the construction project, alongside other critical project files. Superintendents will no longer need to manually download and transfer their daily reports and field photos in order to share them with the wider team.

With the Raken and Egnyte Connect integration, you can:

  • Share completed daily reports and photos directly from the field
  • Automate your document collection processes and record keeping
  • Organize your Egnyte folder to include all of your important field documentation
  • Improve site compliance with consistent documentation between platforms
  • Save time and improve project visibility
  • Easily access a record of all your project documentation at any time
  • Protect yourself from future litigation

Conclusion

The Raken and Egnyte Connect integration can benefit projects of any size, saving time, improving compliance, and protecting from litigation. To learn more about this integration visit Egnyte or Raken.

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