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How to Reduce Paperwork in Construction with Digital Documentation


Posted on April 22nd, 2021

Person using printer.

Historically, construction has always used pen and paper. Daily reports, toolbox talks, checklists... paper is used for pretty much everything. However, shifting away from paperwork (and reducing your carbon footprint) can make your projects even better.

Here’s how going paperless can help your construction business, and the planet, thrive.

Take the paper out of work.

According to STACK’s 2020 Preconstruction Report, 26% of nearly 1,000 construction companies use pen and paper to manage their projects. That number is gradually decreasing every year. However, the amount of physical paperwork in the industry isn’t something to shy away from.

Paper documentation can actually cost your team more time and money than you’d think. Think of all the time spent printing out materials and sending them to the field. The time spent filling out daily reports and time cards by hand (and, sometimes even relying on memory to fill in the blanks.) Then, manually entering all that field data back at the office? Paperwork just isn’t efficient.

Paper documents aren’t easy to track on a busy jobsite, either. Lost documents means inaccurate reporting, which can cost your construction company in more ways than one—especially in the case of litigation or a dispute.

Paper documents are also less durable. From harsh weather to dirt to heavy equipment, your documentation needs to be able to withstand all the elements on a construction site. Mobile data collection is more durable than paper, especially when you’re using a durable phone case. (Check out our blog post on the Best Phone Cases for Construction Workers for our recommendations.)

You need to be able to protect your business. That’s why it’s important to have a solid documentation system in place, and construction field management software makes that easy.

Less papers, more efficiency.

When it comes to an established industry like construction, change can be hard. But there are many reasons why investing in cloud based construction management software is a good thing.

With less paper (and more tech):

digital daily report example.

Last year, Raken customers completed 2.2 million digital daily reports. That’s a lot of time, money, and trees saved. Plus, all their important documents are stored online via our construction document management system for quick access. With more project visibility, construction companies can make better, faster decisions to improve their processes. That means increased efficiency and compliance.

Reducing your paperwork? Good for the earth. Good for your business.

Go paperless with Raken today.

Raken’s construction software streamlines communication with the field. From the mobile app, crews can upload progress updates and attach any photos or notes. Then, you’ll receive all that data in nicely organized reports. No paperwork necessary.

Schedule a personalized demo with us today. (You can even try us out free.)

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