The Top 4 Reasons You Need to Update Your Construction Software

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The following post was contributed by Russ Davidson. Russ is the Digital Marketing Specialist at Software Connect, a Milwaukee based company that recommends the best software to potential buyers.

The Top 4 Reasons You Need To Update Your Construction Software

Part of running a successful construction business is to determine the best way of managing your processes. Something most contractors can do is evaluate your design method, which is one way to complete projects faster and at a lesser cost. Another thing to look at is your software, or the complimentary tool designed to make running your business easier.

Sometimes, a construction manager may mistakenly think their software is covering all of their bases for them. As the construction industry changes by the year, so does the software that accompanies it. One missed update could mean you are falling behind your competition or potentially losing out on bids. We’ve compiled our top 4 reasons why you need to update your construction software.

Using A Manual Bid Process

Accurate and timely bid management will help you capture more project work as well as source the right subcontractors to complete your projects on time. Bidding applications have been around for a while now, and general contractors have a lot of success using them for estimating, budgeting, and overall bid management. However, some construction companies may still be on a manual bid process, which means mailing, faxing, or emailing out bids to companies on a custom made form and waiting for a slower response back. Simply put, the time is now to embrace the future by ditching the pen and paper.

A handful of bidding applications will come with a database of cost information included right into it in more of an industry-standard format. Contractors will be able to compare their local costs, automate their job costing process, and effectively become more accurate with budgeting and with their bids. Keeping an accurate record of all of your past bids, combined with your job costs, will ensure that you’re forecasting appropriate amounts for jobs your trying to win, as well as subcontractors you’re trying to manage (and thus not overpay for).

Missing Important Features

The hardest part about software features is determining exactly what is a need, and what is a want. While every bell and whistle that the solution offers would be a dream scenario, sometimes it’s not always the most affordable. Plus, if you are only using a software’s features twice a year, is it worth the expense if you have a valid workaround? Most of the time you’ll need to take a long look at the time invested in performing a function manually versus the assistance of your software.

So which features should you prefer over others? Recently a report was done that revealed the most preferred construction software functionalities among construction businesses. The 3 leading the way were job costing, project tracking, and project estimating. At the very least, it would be safe to assume these functionalities are what your competitors are using. Having anything else on this list should only help you improve any level of automation you have within your business.

construction management software functionality

Software Processes Are Spread Too Thin

Many construction companies make the mistake of having too many cooks in the kitchen when it comes to managing job costs, project management, and more via software applications. They may have a program dedicated towards just their job costing, another for their estimating, a third for their project management, etc. In these scenarios, you run the risk of having to teach too many employees how to use multiple pieces of software, as well as potentially paying multiple ongoing subscription-costs. The most efficient way to run software is to make sure that piece of software can cover multiple bases for you in your construction management.

While a software that does more appears more attractive, these single-application solutions definitely have their place in the construction world, especially if there is a level of familiarity with the software in your company. In short, there’s no one situation that works well for every company, but you should be prepared for the worst-case scenarios.

No Mobile Accessibility

Some of the best features available with construction software in 2018 come from the use of mobile apps. There is no shortage when it comes to the best mobile apps for construction companies, and ensuring that your company has the ability to access vital areas of your construction management software will help you go the extra mile in becoming more profitable.

Mobile devices make job sites more connected than ever. Now every position on the job site can speak with one another easily, from the engineers to the surveyors to the architects and finally the construction workers. Graphics, blueprints, measurements, and more can be passed along much more efficiently and in real-time.

As new tech continues to be released, the need for mobile connectivity increases. Devices such as drones and wearable pieces of technology will need to have a mobile connection with a back-end system in order to operate as intended.